Disaster Recovery


Back up in the cloud – “Disaster recovery”

  • Disaster recovery involves a set of policies this ensures that the organization’s executives understand the need for written disaster recovery and business continuity plans.
  • Disaster recovery refers to the plan and processes for quickly reestablishing access to applications, data, and IT resources after an outage.
  • Backups are an essential part of any IT job. Why? Because when a backup is done correctly (and performed regularly), recovering from a disaster is less of a nightmare and more of an inconvenience.
  • Disaster can be avoided simply by adequately managing your backups.
  • There is no need for onsite hardware or capital expenses. Cloud services are well-suited to smaller companies that may outgrow onsite storage too quickly. Companies are not as dependent on uptime and instant recovery.

Cyber Security

  • The reality you must come to terms with is that your computer network is under attack right now. To make matters worse, regardless of what steps you have taken to block those attacks, at some point, an individual or individuals with malicious criminal intent will overcome your best efforts, breach your security, enter your network, and put your data at risk.
  • With the right level of security, you can stop hackers in their tracks. With each year, network and system security become more of a challenge.
  • Yottability uses common methods for ensuring cybersecurity, by utilizing “anti” products, applying patches and updates, and employing physical security methods.


VOIP Services

  • VoIP phones allow you to have your business line attached to your mobile phone and computer applications and create call flows for customers. This can be great if you are starting your business and do not have the workforce to speak to many customers at once.
  • This is also one of the most Powerful Virtual Phone Systems on the internet. It Reduces Costs, Improves Time Management, and Increases Productivity.
  • Savings with Remote Work: Switching to VoIP lets employees stay connected to the corporate phone system while working remotely. We have VoIP phone features like call waiting, auto-attendant, instant video calling, conference calling, and others not provided by traditional phones.
  • VoIP services convert your voice into a digital signal that travels over the Internet. If you are calling a regular phone number, the signal is converted to a regular telephone signal before it reaches the destination.

Manage Microsoft 365 Services

  • Microsoft 365 subscribers have built-in save protection called AutoSave. This feature automatically saves Excel, Word, and PowerPoint files every few seconds while you’re working.
  • Microsoft 365 saves a copy of your files to OneDrive by default. Although some users opt to turn OneDrive off, we encourage you to leave it on because it enables AutoSave and Version History. This blog will review several built-in features that will help you protect and recover files.
  • The purpose of the Microsoft 365 Recovery Policy is to define proper practices for using Microsoft 365 applications, sites, and services when accessing, connecting to, or interacting with organization systems, services, Teams sites, SharePoint portals, messaging, conferences, files, and data.
  • Microsoft Teams is the best messaging app for your business it’s a place where you can collaborate and communicate in real-time, hold meetings, share files and apps, and even send the odd emoji! Everything is centralized, visible, and open to all.
  • Microsoft SharePoint is a website creation tool used by businesses. It serves as a safe location where you may store, arrange, share, and access data from any device using a web browser, such as Microsoft Edge, Internet Explorer, Chrome, or Firefox.

Security Cameras

  • Security cameras allow you to monitor unusual behavior in and around your work environment.
  • Also, placing security cameras around your business helps prevent theft and intrusions. When installed in the right places, they deter people from breaking in.
  • Video cameras can also help you sell more products from your retail store. How? They make it easy to track customer traffic patterns throughout your business. This allows you to move inventory and adjust stocking to take full advantage of natural high-traffic areas.
  • Smaller organizations are more vulnerable to employee theft. This is because often, there are fewer safeguards in place and security cameras can reduced theft within the workplace.

Let’s define Augmented Reality and Virtual Reality

Augmented reality is an advanced version of reality that uses technology to provide digital information with an image of something. Virtual reality is a technology that creates a simulated environment with the aid of computer technology that offers a realistic user interface.


Augmented reality and Virtual reality

The terms augmented reality (AR) and virtual reality (VR) are commonplace in technology. If you work in the field, you probably already know the key differences between the two but for the everyday person, the differences aren’t so obvious.

Choosing whether AR or VR is better depends on the application. In some situations, AR is a much better choice. For others, VR is more appropriate. They both enhance or change reality in one way or another but with VR, these changes are a lot more drastic.

For example, Augmented Reality (AR) & Virtual Reality (VR) in the Healthcare industry for a Leading company is an intelligent process of gathering and analyzing the numerical data related to services and products. This Augmented Reality (AR) & Virtual Reality (VR) in Healthcare Research Give ideas to your targeted customer’s understanding, needs, and wants.
An example of AR may be an advanced operation that allows the doctor to see real life while overlaying tools and applications to make tasks and operations more accurate and efficient.
An example of VR may completely virtual environment where the surgeon can practice tasks or even techniques for future surgeries.


What are the use cases for augmented reality vs virtual reality?

  • Education Help students understand abstract concepts in the learning and teaching process it provides environments where students can share information within the group.
  • Retail Stores — Appliances, Furniture, & Other Tangible Products; customers click on a product and instantly see it overlaid wherever they point their mobile device. That means customers can see how appliances and furniture look in their homes.
  • Fashion – Simulates in-person shopping experiences online by allowing customers to see how a product might look on them. Some people call this virtual fitting room technology.

Virtual Reality

  • Automotive industry — Virtual reality technology can become a sales-boosting mechanism for car manufacturers and dealers. They have the opportunity to raise online sales via virtual showrooms, where potential customers will inspect 3D cars’ exterior and interior and have a test drive – all without leaving their homes.
  • Healthcare — is a powerful diagnostic tool, which helps doctors and physicians to carry out accurate diagnoses. This is done in combination with other methods, such as MRI/CT scans, and eliminates the need for any kind of invasive techniques, making it a pain-free experience for the patient.
  • Retail to show that they are open to customers and want them to feel their culture and identity. By using the technology, brands can interact with customers and allow them to visit the store’s virtual settings without stepping outside their apartment.

Email Safety and Best Practices

             
It’s important that your personal information remains secure and safe and that you aren’t open to viruses or hackers. Here are some safety tips when using email: Change your password regularly and keep it in a safe place. Don’t share your password with anyone. Don’t open attachments from anyone you don’t know.



Two-Factor authentication  

  1. Twofactor authentication (2FA) is a security system that requires two distinct forms of identification to access something.
  2. Two-Factor Authentication (2FA) works by adding a layer of security to your online accounts. It requires an additional log-in credential beyond just the username and password to gain account access and getting that second credential requires access to something that belongs to you.
  3. 2FA is implemented to better protect both a user’s credentials and the resources the user can access.
  4. Two-factor authentication provides a higher level of security than authentication methods that depend on single-factor authentication (SFA), in which the user provides only one factor typically, a password or passcode.


How to avoid phishing emails  

  1. Do not click on suggested links: It’s advised not to click on any link offered through an email or social media messaging, even if you think you know the sender. Some phishing attacks are sophisticated enough to make the destination URL look like a carbon copy of a genuine site to record keystrokes or steal login/credit card information. If you feel it may be a legitimate link, go to the site straight through a search engine as opposed to clicking on the link
  2. Scrutinize the sending email address: One of the easiest ways to detect a scam is to look closely at the email address sending the message.
  3. Educate yourself on what phishing scams look like: If you know the signs, it’s easier to catch fraudulent messages. Staying up to date with this information is especially important if you own a business. Ensure your employees know what to look for.
  4. Scams are increasingly on the rise and typically occur via email, masked phone calls, pop-ups, or social media messaging.

Change password regularly  

  1.  Do not follow a set pattern while setting your password.
  2. It is better to be safe than sorry. Change your password more often than you think necessary. We live in a technology-driven world, and we spend a substantial amount of time on the internet.
  3. Protecting your data starts with securing passwords. Make sure your Passwords should have at least 12 characters that utilize uppercase and lowercase letters, as well as numbers and special symbols.

Email etiquette on how to write a good email

  1.  Make your subject line brief but the clear, busy recipients may skip over an email with a generic subject line in favor of an email with a clear purpose stated in the subject line, or they may delete it as spam.
  2. Avoid being overly familiar. Being overly familiar demonstrates a lack of respect for the recipient, particularly if the email is regarding something professional.
  3. Briefly indicate who you are and how you know the recipient, don’t assume the recipient knows who you are if you’ve never met, or that they remember meeting you if your previous contact has been minimal.

Where’s my company’s data?

             
Companies often implement monitoring systems on work-related devices for security reasons, if your company deals with sensitive material, or especially if you are dealing with what can be named essential data (health records, financial data) you can likely bet your employer needs to know where the companies’ data is. 


Don’t use work-related devices for personal use or storage.  

  1. For the company, and yourself, it is essential for you to only use approved applications and avoid using public Wi-Fi for the company you work for, with a working account and viable password with it.
  2. The company in question has no clue where their data is, or where the customer’s data is.
  3. If a company uses one drive, and a new employee is using their personal dropbox to exchange important information, the company’s information is at high risk of cyber invasion and the loss of vital information.  
  4.  It’s likely that some of the personal applications they use may not be as stringent with their security requirements. 


Platforms like Google Docs, Slack, or similar. 

  1. Since it’s online and not software installed on our computers, it’s easy to think of G Suite, which includes services like Gmail, Google Docs, and Sheets, as private productivity software.
  2. Administrative users like on G Suite Enterprise can look up any phrase to find information on these platforms, just as you can in your own personal account.
  3. Employers can set up audits to be notified of suspicious behavior, with the option of creating custom scripts to retain data.
  4. Although it may be convenient, using the personal information on your work-provided device can put you and your company’s data in harm’s way. To prevent this from happening, it is up to each employee as an individual to only use approved methods of communication and to save information on secure Wi-Fi networks.  


What can be done to protect both you and your company’s data? 

  1. Only use company approved applications, with secure and approved usernames and passwords 
  2. Keep personal information off of your work device.  
  3. Don’t use online platforms such as Gmail, for private information, this can be accessed, even if only saved in drafts.
  4. Always assume your internet traffic is being monitored.
  5. Be careful with working in public with your issued device, use secure Wi-FI.

New Features in Windows 11

              Windows 11, Microsoft’s new operating system (OS), was officially released on October 5, 2021. The rollout of the OS will occur on a rolling basis. New computers with Windows 11 automatically installed are now available for sale. Existing PCs will receive the OS update between October 2021 and mid-2022. The new OS should feel noticeable faster than Windows 10 due to a variety of optimizations and performance improvements. In addition to backend improvements, Windows 11 includes many new features that will affect the interface and how you use your PC. Several of these key new features are described below.

Interface

  1. Snap Layouts – Windows 11 comes with several predefined layouts that will enable you to organize your screen to view and utilize multiple windows/applications at once. No longer will you need to drag and fit two side-by-side windows on your screen, Windows 11 simplifies the process.
  2. Multiple/Virtual Desktops – Microsoft’s new OS enables the use of multiple desktops to better organize your screen and applications. Users are now able to create a second desktop window, and to open up different applications and windows in the second desktop. This will assist in your organization when using many applications or while working on multiple projects.
  3. Design – Windows 11 includes significant updates and improvements to visual design, as compared to Windows 10. The visuals of the OS are more modern, with sharper colors, better spacing, and updated iconography.
  4. Secondary Displays/Monitors – Windows 11 better integrates with external monitors. The OS is able to remember how your windows are arranged between the PC and the monitor. When your computer is reconnected to the monitor, your windows will automatically arrange themselves in the same way they were when the monitor was disconnected.

Integrations

  1. Microsoft Teams – Teams is automatically integrated into Windows 11. The application is saved to the taskbar for easy access. Further, the Teams chat function is also integrated in the taskbar for easy replying without needing to open the app.
  2. Microsoft App Store – Windows 11 brings with it a new and improved Microsoft Store. Users are now able to more easily download applications, as well as media content and games.
  3. Android Apps – An upcoming feature that will be rolled out soon is the ability to use Android apps from the Amazon Appstore directly on your computer. More information is set to be released about this feature, but full integration is expected.

Productivity

  1. Windows 11 includes a variety of features that are designed to help your productivity. These features include (i) Focus Mode in which you are able to set task and timings for yourself, (ii) Improved widget offerings and integrations, and (iii) Increased clarity on battery and usage information.

New and Upcoming Changes from Microsoft

New Features in Microsoft Teams and Office

Microsoft is expanding its feature in Teams and Office to further accommodate workers that are working in a hybrid environment. These features will begin rolling out in September 2021 and will continue to be added through early 2022. A key new feature in Teams will allow for workers that are in the same room doing video conferencing to have individual video panes. In-person workers will no longer need to share a video with the entire conference room, and will instead be able to use their individual cameras in hybrid format teleconferences. An additional upcoming feature will enable presenters to show their videos/face directly on the slides of PowerPoints while presenting. Microsoft continues to add features to accommodate remote and hybrid workers, and more innovations will continue to be added.

Rollout of the New Windows 11 Operating System

Microsoft is set to release the new Windows 11 operating system on October 5, 2021. The rollout will be gradual, with eligible devices receiving the update throughout the remainder of 2021. Windows 11 will feature several new features and upgrades from Windows 10, which was first released 6 years ago. One of these key changes is to the overall look and desktop design. The overall desktop interface and will allow for increased customizable through widgets, virtual desktops, and snap grouping. Further new features include Microsoft Teams integration into the operating system, as well as additional integration with Android device and apps.

Shutting Off of old Outlook Clients from 365 Services

Microsoft has been pushing its customer to switch from its old license based model to a subscription based service for Office and Outlook called 365. On November 1, 2021, the Company will shut off customers using Outlook 2007 and 2010 from using their employer’s 365 services. This will render these older Outlook user’s account unusable without an upgrade. This move is a strong signal that Microsoft is committed to the Office 365 subscription model as the future of the Office platform.

Price Increase of Office/Microsoft 365 Subscriptions

For every remote meeting, establish an agenda so employees know what to expect. This also helps the meeting stay on track.

On March 1, 2022, Microsoft is set to raise the price of the subscription costs for several of its Office 365 plans. The magnitude of the increases depends on the specific plan, but range from 9% to 25% per month. Please find the scheduled increases on the plans below:

  • Microsoft 365 Business Basic, up $1 to $6 per month, per user.
  • Microsoft 365 Business Premium, up $2 to $22 per month, per user.
  • Office 365 E1, up $2 to $10 per month, per user.
  • Office 365 E3, up $3 to $23 per month, per user.
  • Office 365 E5, up $3 to $38 per month, per user.
  • Microsoft 365 E3, up $4 to $36 per month, per user.

Remote Working Tips

How to make the most out of working from home

Remote work is booming now more than ever as people practice social distancing. Here are some ways to improve your remote work experience.

Set up remote telephone access

Having remote access to your company telephones keeps you from having to use your own phone to make business calls. Remote access allows you to make and answer calls using your business’ phone number.

Schedule meetings far in advance

This gives people the time to clear a part of their schedule to attend the meeting and boost overall meeting attendance.

Establish an agenda for every meeting

For every remote meeting, establish an agenda so employees know what to expect. This also helps the meeting stay on track.

Create a “virtual water cooler”

To recreate the experience of being at a water cooler, set up a virtual location where employees can chat casually and de-stress. This can bring some normalcy back into your workflow.

Use Microsoft Teams

Teams, Microsoft’s virtual workspace, allows for video/audio communication, file sharing, screen sharing, and more. Yottability is offering calls through Teams for clients who have a PBX plan.

For more help on improving your remote working experience, contact your Yottability representative.

Yottability is OPEN and here to HELP

Dear Valued Customers, 
 
Like many companies, Yottability has been closely monitoring the spread of the COVID-19 virus and its potential impact to our people, communities and our valued customers.  
 
Due to the increase in companies requiring their employees to work remotely, we wanted to highlight some of our services that can keep your business running during this uncertain time.  Rest assured we have many different certifications that make us qualified to help your needs in this unprecedented time.  We have been helping the community work remotely since 2010, this is not new to us. 

Remote Phone Service: 

Yottability’s hosted PBX phone service is a VoIP phone system that is cost effective, quick to install and can keep your business connected. 
 
When paired with our Mobile application you can make calls from your cell phone or computer using your office phone number, and SMS from your company phone number, keeping your team and customers connected, even while working remotely. 
 
In light of the current situation, we are currently offering any new additional licenses of the “Standard Version” of the Mobile Application for FREE to our hosted PBX customers through the month of May 2020 in hope that it can keep businesses connected.  

Remote Computer and / or VPN Access: 

Yottability has been setting up businesses and schools since 2010 with remote access.  We follow best practices to make sure your organization is safe and secure. 

Through May 2020, new and existing customers we are offering remote and/or VPN setups at a low flat rate and some cases FREE. 

 
Support Team: 

Yottability has the ability to help your organization and your individual employees remotely.  Our tools allow us to assist in virtually almost any situation.  Printer configuration, allowing remote access, process walkthrough, training and much more.  Call today for affordable flat rate pricing. 

Remote File Sharing and Hosted Email

Share your files safely within your organization or securely with external users. Yottability has many platforms and different ways to do this.  If assistance is needed we are here to help. 

Additionally if you need help with email setup or moving your email to a secure hosted platform, Yottability is authorized Cloud Service Provider that can get you fully setup remotely.